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INTERNATIONAL FOLK FESTIVAL - VARNA
BULGARIA
The ensembles selected for participation
should observe the following:
RULES
FOR PARTICIPATION IN THE 17th INTERNATIONAL FOLK
FESTIVAL - VARNA
3 - 7 August 2008
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1.
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The Ensemble taking part in the Festival
should not outnumber 30 persons (including: leaders, drivers,
interpeters and other people). Groups exceeding this number
should not be admitted to take part.
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2.
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The Festival provides for the Ensemble
during its stay in Bulgaria accommodation, meals and fuel
costs within the festival period. Information and detailed
programme of the Festival will be sent not later than
15 July 2008.
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3.
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The Festival expects the Ensemble
to arrive in Varna between 12.00 è 20.00 o’clock
on 2 August (Saturday) and to leave on 8
August (Friday) 2008. We would prefer groups
to arrive not later than 22.00 o’clock on Saturday,
2 August at the following address:
Bulgaria
Varna
43, Osmi Primorski Polk Blvd.
Varna Municipality (10th floor, room 1003)
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4.
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The Ensemble must not make any other
engagements between 03.08.-07.08.2008
and should take part in rehearsals and conserts, included
in the festival programme. |
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5.
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The Festival provides a bus from the
airport to the festival office for the non-European groups,
arriving by plane. |
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6.
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The Festival will pay the fuel costs
for the groups traveling by their own bus in the
period 03.08.- 07.08.2008 on the basis of covered
kilometers on the territory of festival, accordingly the
programme. |
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7.
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The Ensemble must inform the
Festival of its confirmed travel arrangements
not later than 30 June and must have necessary visa
arrangements in place by 15 July 2008.
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8.
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The ensembles, from countries which need a visa to enter
Bulgaria, have to send their list of participants up to 1 July 2008 at the latest, since the period for visa
procedure by Bulgarian authorities is 20 days.
The Festival is not in position to guarantee free of charge
visas for the groups. |
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9.
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The accommodation will be in student’s hostels in rooms for 2, 3 or 4 persons, including breakfast, lunch and evening meals for the whole festival period.
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10.
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The
Festival does not undertake to provide accommodation
and meals after the end of the Festival. The groups should
leave the hostel on 10 August after breakfast. |
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11.
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The Festival will provide a guide-interpreter for each ensemble, who will accompany the ensemble during the whole festival period. The Ensemble on his part should provide an interpreter, speaking English, Spanish, French or Russian.
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12.
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The
Ensemble is obliged to make medical insurance
for the members of the group for the whole festival period,
which should be submitted at the frontier post when crossing
the border of Bulgaria. The lack of such a document will
cause problems to Organizer in case of emergency. |
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13.
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The
Festival should be responsible for arranging medical
care in cases of emergency and for any injuries that take
place during the festival, which shoud be covered by the
medical insurance. The Festival is not
responsible for providing medical care before its beginning. |
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14.
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Selling of records, cassettes, souvenirs and other items during the Festival should be permitted after the decision of the Organizing Committee at places, specially assigned for that.
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15.
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The
Festival expects Ensemble to give
two or three performances daily and/or in the evening on
the open air and closed stage and take part in the processions
along the streets of the town. Performances are usually
between 3-5 up to 20 minutes; from 30 to 40 minutes. The
Ensemble may be asked to perform in some venues
which are not appropriate for appearance of the whole group.
Information on the group’s suitability for such performances
would be useful. |
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16.
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The
Festival will send the personal schedule of performances
and appearances of the Ensemble up to 15
July 2008. A similar schedule for the whole festival
period will be given to Ensemble after arriving in Varna. |
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17.
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The
Ensemble must strictly observe the festival programme
schedule as well as the duration of its concert performances.
The Ensemble can perform at other venues
only after an agreement with the Festival.
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18.
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The Ensemble may be programmed to appear
at various promotional events in Varna and near by towns. |
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19.
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The
Ensemble must bring a national flag of its country.
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20.
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The
Ensemble should perform under the accompaniment
of live or recorded music. The Festival
will provide a sound equipment whenever appropriate. |
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21.
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The
Festival provides for all groups spare time for
rest. Cultural and tourist programme will be proposed to
participants.
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22.
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All groups will receive a plaque, diploma and gifts for their participation. An exchange of souvenirs with the organizers and local authorities is expected. |
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23.
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The
Director of the Ensemble is responsible
for the discipline of the group’s members, including the
punctuality with regard to the programme, good relations
with the other groups, as well as for the artistic quality
of the group, corresponding to the submitted publicity materials.
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24.
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Every
special need and requirement of the Ensemble
will be considered according to the circumstances.
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25.
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The
Ensemble grants gratuitously to the Festival
its copyright to broadcast live and make audio-visual recordings
(for radio and television) of the performances given by
the Ensemble during the festival.
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The above mentioned Rules
are worked out and conformed with the special conditions
and requirements of the CIOFF’s Statutes for international
festivals.
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